A "user group" is a more efficient way to grant access to multiple users who work with the same kind of personnel information.  Group assignments determine what information users can see and what they are allowed to do with it. From the ‘Edit User Groups’ page, users can manage Beacon HR user group definitions within their organization. Remember, changing the access and modify rights of a user group definition changes the rights of all users assigned to that group.


To view a different user group definition, click on the down arrow under ‘Select User Group’ and choose a new user group from the available dropdown list.


Each User Group Definition page catalogs the Group Name, Group Definition, and the privileges users in that user group have when using Beacon HR.  


Editing User Group Definitions

  1. Select a User group to edit from the “Select User Group” drop down list.
  2. To edit the name or definition of a User Group, place your cursor in the data field and type the new information.
  3. Placing a checkmark to the right of “Able to alter ceilings?” grants users in that user group the ability to modify ceiling figures within the Beacon HR system.
  4. Placing a checkmark in the “Access?” column will allow users that are part of this group to view the information in the corresponding Module.
  5. Placing a checkmark in the “Modify?” column will allow users that are part of this group to edit the information in the corresponding Module.
  6. When you have finished editing the existing user group, click the Save User Group button to keep your changes.  To cancel any changes, click ‘Cancel’.


Adding a new User Group

To add a new User Group, follow steps 1 to 6 on how to Edit User Group Definitions. 

The changes you made to the existing User Group will not be applied to that group.  Instead a new group will be added into the Beacon HR system.  

You can find this group by searching the drop-down list from ‘Select User Group’ after you have pressed the ‘Save User Group’ button.


Deleting an Existing User Group

  1. Choose the Group you would like to delete from the Select User Group drop-down list.
  2. Press the Delete Group button.
  3. At the Delete Group Prompt, click ‘OK’’.  Be sure this is what you would like to do, because deleting a group will have system wide implications.  If you would not like to delete the group, click ‘Cancel’.