NetComm, Inc.

When a contract is awarded, upload the signed PDF. NetComm Contracts reads it and fills in the contract number, vendor, dates, value, line items, and option years for you.

Upload one or more PDFs

1. Click Contracts in the top menu, then Upload Contract PDF(s).
2. Click Select Files and choose the PDF(s). Each file must be a PDF of 10 MB or less. You can select several at once.
3. Check the queue. Click the X to remove a file you picked by mistake.
4. Click Upload (or Upload All (N) for several files).

Files upload one after another and show Queued, Uploading…, then Uploaded. When every file has uploaded you are taken to the Contracts list. If a file fails, you stay on the page and can click Retry.

Note: you can also start an upload from Upload Contract(s) on the Dashboard, or from Upload Official File on a forecast record. The last option links the contract to that record automatically.

Tip: use a filename that includes the IC and contract number, for example NIMHD_47QTCA24D0058-75N95B26F00001.pdf. It is shown in the Original Filename column of the Contracts list.

What happens next: extraction

The new contract appears in the Contracts list. Its Status shows Extracting… with the current step (Detecting Document Type, Extracting Text, OCR, AI Extraction) and then becomes either Active or Ready to Review. The list refreshes itself every few seconds. Extraction typically takes a minute or two and stops after 10 minutes at most.

When the contract becomes Active automatically

If the AI finds a contract/vehicle number, a period of performance end date, and a vendor name, all values are in a valid format, and no other contract in your IC has the same contract and order number, the contract is confirmed for you and set to Active. You can still edit any field later.

When you need to review

If any check fails, the status shows Ready to Review and the contract is counted on the Dashboard under Contracts Requiring Review.

1. Open the contract from the Contracts list.
2. Click Show PDF to see the document beside the form.
3. Fill in or correct the fields. The three fields marked (required) must have values: Contract / Vehicle Number, Period of Performance End, and Vendor Name.
4. Look for the orange warning icon next to a field. It means the AI was not confident about that value. Hover to see the text it was read from, and correct the value if needed; the icon disappears when you type a new value.
5. Check the Option Years and Line Items tabs. A note reading Possible duplicate of a prior option year (or line item) means the same item appeared in an earlier extraction; remove one if they are duplicates.
6. Click Save. The contract becomes Active.

To abandon the review, click Discard, then Confirm Discard. Nothing is saved and the contract is removed.

Failed or timed-out extraction

If the status shows Failed or Timed Out, open the contract and click Re-upload to try again with the same PDF. If it fails repeatedly, the PDF may be a poor scan; check that the text is legible, or contact your administrator.

Modifications and duplicates

• Each uploaded PDF becomes its own contract, including modifications (MODs). The AI records the Amendment / Modification Number and Base Contract Number Referenced fields so you can tell them apart. Use the Notes tab or a consistent filename to relate a MOD to its base contract.
• If you save a contract whose contract number and order number already exist in your IC, you will see Contract number already exists in this scope (“scope” means your IC). Check the Contracts list for the earlier copy before continuing.

Error messages

Next step

Using the Contracts list and Contract Detail page