NetComm, Inc.

After PAA/DER approval, the full acquisition package goes to the OD Acquisition Office by email. Send to OD builds that email from the record and its attached files, and checks the “Package Submitted” box for you.

Before you send

• Attach the package documents to the record first, as Official Documents or Associated Files (see Attaching files and linking contracts to a forecast). Only attached files can be selected.
• Files still being virus-scanned are not listed. If a file is missing, wait a moment and reopen the dialog.

Send the package

1. Open the forecast record and click Send to OD in the phase bar. The Send Full Package to OD Acquisitiondialog opens.

   

2. On the Configure Message Infotab:
   • To is pre-filled with your IC's configured OD Acquisition address. If it is blank, ask your administrator for the address.
   • Add Cc or Bcc addresses if needed, separated by semicolons (;).
   • Enter a Subject.
   • Type an opening paragraph in Message Introductory Content. Plain text only; any formatting tags are sent as literal text.
3. Under Attach Official Document(s) and Attach Additional Supporting File(s), check each file to include. Drag rows, or use the arrows, to set the order of the attachments.
4. Click the Preview Package Message tab to read the assembled email exactly as OD will receive it.
5. Click Send Package Email To OD. In the Please Confirm prompt, click Send.

The send button stays gray until To and Subject are filled in.

What happens after you send

• You see The package email was sent successfully.
• The Package Submitted to OD Acquisition Email Inbox checkbox is checked and shows (Last sent on <date> by <name>).
• The send is recorded under Message Sent History.
• The phase does not change. Move it yourself when appropriate (see Moving a forecast through the phases).

If the email fails, nothing is recorded and the checkbox stays clear. Fix the address named in the error and try again.

Resend or review a past send

• Click Message Sent History to see each send with its date, status, and sender. Click a row for the full message and attachments; click Back to return.
• When you reopen Send to OD after a previous send, a banner tells you when it was last sent, and the form is pre-filled with the same recipients, subject, text, and attachments. Edit what changed and send again.

Error messages