From the Manage Users page, Administrators can add a new Beacon HR user, edit information about an existing user, as well as manage active and inactive Beacon HR users. 


The main Users Manager page provides a snapshot of basic information for all Beacon HR users, listing the last name, first name, user name, category, and user group of all Beacon HR users. 


All employees at your IC are automatically downloaded and grouped into one of the below user groups. 


An "Active User" is a person authorized to access Beacon HR. Depending on their user group they can view and or edit different pieces of data in Beacon HR.  

An "Inactive User" is an employee who cannot access Beacon HR in any capacity

An "Employee User" is an employee who has limited access to Beacon HR via email requests to complete forms. For example an Employee user can receive an email from Beacon to complete a Telework request or sign a WorkFlow.


How to Add a New HR User


As mentioned above, all employees are downloaded into Beacon via NED data and are automatically placed into the Employee User group. Therefore to grant an employee access to Beacon HR, you only need to find the user and convert them to an Active user group. 


  • Navigate to the Admin Tab and select Users.

  • Use the drop-down found next to the "Add New User" button to switch from the Active User list to the Employee User list. 
  • Find the Employee in the list by using the search bar found near the top right of the data grid. As you type the results will filter.
  • Click on the Pencil icon under the Actions column for the user you would like to add to the active Beacon HR users.
  • From the User Profile page, use the drop-down to change the Group from Employee to the desired group access. (See Creating User Groups for more information) Selecting a user group provides a user a different set of view and modifying rights dependent on how they were created.  Click SAVE after you have assigned the user group. 
  • Assign organizational access by checking marking org codes using the Organization hierarchy chart found on the right-hand side of the page. See below for more 




Managing Organization Access

All organizations at your IC are listed under the “Organization Access” header on a user’s profile page.  The organization access section of a user’s profile determines which organization’s data a particular user can view and manipulate. Sub-level organizations are indented below their respective parent organization. Clicking on the plus sign (+) to the left of an organization opens out its list of sub-organizations; clicking on the minus sign (-) to the left of an organization name collapses its sub-list. If an organization does not have a plus or minus sign next to its title name, it is the lowest level of that organizational hierarchy.


To assign a user access to an organization’s information, checkmark the box next to that organization’s name. If a user does not need access to an organization’s information, you can prohibit a user’s access to that organization by uncheck marking the organization’s corresponding box.

To give the user access to the check marked organizations, click ‘Save Organizations’. To cancel any changes, click ‘Cancel’.


Note:  Administrators can also apply user organization access updates from the Organizations tab of the Administrator Module.